January 2009 Board Meeting
Present were Bill Cook, Mike Campbell, Dominique Effray, Kevin Danby, and Dave Mayer, Judie Sarff , John Koppang and Mike Wyman
Called to order by our Chairman,
Bill Cook at
Reviewed the Board Code of Conduct and Responsibilities in regards to confidentiality. Board members are bound by this code even after their term has expired.
Bill reported that he will be absent at the February annual mtg. Surprise scheduled family cruise that puts him back in town the 23rd a day late. Judie to sub for him.
Committee Reports:
Planning. Kevin and Pete are planning their winter comprehensive inspection of all the Rimrock lots for compliance to codes and orderliness, possibly next month. Running late this year.
ATV. No
ATV activity this winter. Riders Meetings will start in May on Memorial weekend
at
Communications & Conflict. Judie reported no issues so far. Reviewed
the
Activity.
No activities planned for this winter.
Come summer and Bingo will again start up for all those who enjoy it so
much. We will have a “yard sale” this year, also plan to give everyone a bit
more notice.
Old Business.
Reviewed the 2008 budget. For a year with a slowing economy and spiraling fuel prices, income was not greatly affected.
Still have a backlog of people waiting to buy a lot at RR. Same quota of lots for sale this year and prices also remain unchanged. Reminder that existing members have priority on lot sales.
Annexation to
District 13 ran into a snag when it was discovered that the legal description
of RR puts part of it in the
Cattle grazing this fall came and went without notice, cows did their part to clean up the dead grass and weeds and we made a few extra dollars.
New Business. Reviewed the proposed budget for 2009. Expect income to remain stable and expenses to creep up.
Tractor repairs done and we should be good for another 4 or 5 years of trouble free operation.
Motion by Mike to approve the budget, second by Judie, Motion passed.
Discussion on advisory vote options:
Motion by Dom second by Dave that: - In the interest of saving some mailing expenses, we add a box on the ballot for you to indicate your preference on continuing to receive the Rattler in the mail or only from the Rimrock site on the internet.
Board candidates and officers. Bill indicated a willingness to continue as board chairman. We are losing our treasurer and secretary and looking to John and Judie to take on those duties.
The board took a position on candidates for the purpose of voting those ballots that we are authorized.
Motion by Judie second by Mike to accept the voting package including the advisory vote. Motion carried.
Annual meeting for
membership on Feb 22nd at
Pre
meeting for the board at
Every year we donate a few returned lots as fundraisers for charitable organizations. This year we received a request from The SIDS Foundation, The Othello Eagles and the Ephrata Chamber of Commerce. Motion made and seconded by Judie and Dave to award one lot each. Motion carried.
Manager’s Report: Projects: Interior of Club house repainted. Bathroom floors redone. Shower tiles repaired and/or replaced as necessary. Playground equipment going up.
New pool drain regulations have taken effect that may require us to shut down the kiddy pool, the main pool will only need a minor modification.
Campground entry pillars placement waiting on contractor.
Kevin has notified John that as a cost cutting measure we are doing away with his job. We want to thank him for all the work he has done for us in the past.
Good of the Order: Make a point of voting and be sure to attend the annual meeting.
Dates and Calendar. Next meeting will be on Feb 22nd
Motion made by Mike to adjourn, second by Dave, all in favor. Motion carried.
Respectfully submitted
Dominique Effray
Secretary.