Preliminary waiting Board Approval

 

Rimrock Meadows Association

Board Minutes

May 2, 2009

 

Members present:  Bill Cook, Kevin Danby, Judie Sarff, Mike Campbell, Dave Mayer, Scott Rukke, Fred Durbin and John Koppang Attorney Michael Wyman was also present.

 

Meeting called to order by Bill Cook at 9:20 AM.  New board members, Scott Rukke and Fred Durbin were introduced.

 

Chairman’s Statement:  A couple of questions have surfaced about the board’s decision to cancel the July Open Meeting.  Since the original purpose of the July Open Meeting was for members to be able to raise questions in person this original intent can still be accomplished through conversations with board members and/or via email.

 

Committee Reports

·         Planning Committee:  Plans to drive around Rimrock to assess problems have been delayed due to the busy schedule of the chairman.  There currently are three significant compliance problems that may require some action.  Kevin will coordinate with the chairman to discuss what actions need to be taken and set a date to drive around to verify these as problems and identify other compliance problems that might exist.

·         ATV Committee:  No current chairman.  Fred Durbin volunteered to fill the position.  Motion made by Dave Mayer to accept Fred’s offer to serve as ATV Committee Chairman, second by Mike Campbell with all in favor.  The ATV situation seems to be well under control.  The rules are published and the Saturday AM training meetings have gone very well.  Any observed violation of the ATV rules requires that the violator be confronted and reminded of the Rimrock ATV rules.

·         Communication and conflict:  Judie reported the only issue has been the few comments about the cancellation of the July Open Meeting.  Other than this, everything is quiet.

·         Activity:  Chairman, Mike Campbell is working on ideas. 

The RR yard sale needs better promotion. 

The BBQ’s are the major activities and they require a significant amount of work and expense to put on.  BBQ dates are: 

Memorial Day – Saturday, May 23

Summer – Saturday, July 25

Labor Day – Saturday, September 5

Fire fighter training will be conducted Memorial Day weekend on Sunday.

 

Old Business

·         Recovery from Winter: 

§         The shower building suffered some damage.  Approximately 20% of the tile on the concrete block wall behind the showers came off when the wall heaved due to freezing and then resettled.  This appears to be an old issue that resurfaced this winter due to the nature of the winter freeze.  Fiberglass reinforced panels have been installed rather than re-doing the tile again.  This is a better repair solution for this problem. 

§         The swimming pool survived the winter OK – just some normal tile replacement, but nothing out of the ordinary.

§         The new pool blanket is installed and the pool will be open Saturday, May 23rd, weather permitting.  To open the pool it has to be uncovered and whenever the cover is off the pool looses heat.  With the cool weather we are having this year the pool temperature could be slow to come up to the desired level.

·         Dust control:  The County will put down dust inhibitor on the main road into the Club House the week of May 4th.

·         New basalt pillars at the entrance are installed.  Weed control around the pillars on the disturbed land, until grass can be established, will be an issue this year.

·         Fire District 13 annexation is moving along slowly.  Kevin is working with the County Auditor.  However, because this has never been done before the process has been slow.  Kevin continues to monitor the process and prod the various government agencies that are involved to keep the ball rolling.  So-as-to expedite this process the board has given Kevin the authority to sign any and all annexation documents on the behalf of the Rimrock Meadows Association.  The motion was made to adopt a resolution giving Kevin such authority.  It was seconded by Mike Campbell and unanimously agreed to by the board.  Our contract with the District 13 Fire Department has been renewed so RR has fire protection for this year.  When the annexation process is completed Rimrock lot owners will be able to obtain reasonable fire insurance. 

 

New Business

·         2009 Budget Report.  Dues collection, year to date is on track.  Delinquent dues over two years will be turned over to collection unless the owner has contacted Kevin and made other arrangements.  Kevin will work with delinquent owners who are having financial problems if they will contact him.

·         Lot sales are on target.  Kevin does not anticipate any problems making budget for this year.

·         Fire season.  DNR has announced that “Wildland Fire Season” started April 22 this year.  2009 is predicted to be a severe fire season due to lack of moisture.  RR’s Outdoor Burn Ban to be posted May 15th.

·         Camp Hosts.  Ted has retired.  Marv and Josie Pulley have agreed to stay on until August.  The Camp Host system has worked very well.

·         Staff update.  Kevin has hired a local young man part time @ $10.00/hr.  He will work directly with Kevin on Tuesday and Wednesday.  Tom and Wenda, our caretakers, are doing a great job and should be around for the long term. 

·         Board pictures still needed for Dave Mayer and Fred Durbin.

·         Authorization to Sign Real Estate Contract Forfeitures.  A resolution for Kevin to be authorized to sign contract forfeiture completion documents on behalf of the Rimrock Meadows Association was adopted by the board.  The motion was made by Judy Sarff, seconded by Mike Campbell and unanimously passed by the board.

 

For the good of the order

·         The current by-laws require a one-third quorum of association members in order to conduct association business.  Because many members, for whatever reason, do not vote on association matters it has become increasingly apparent that this one-third quorum requirement could have a significant financial impact should it not be met.  If it is not met the expense of re-doing the election process would be substantial.  For this reason the board, in accordance to the by-laws, passed a motion adopting a resolution to reduce the quorum to 20%.  The motion to adopt the resolution was made by Dave Mayer, seconded by Scott Rukke and unanimously passed by the board.

 

The next board meeting will be September 26, 2009 – location and times to be announced.

 

Motion to adjourn made by Fred Durbin, seconded by Judie Sarff and unanimously agreed to by the board.

 

Meeting adjourned at 11:30 AM

 

Respectfully submitted

 

 

 

John Koppang

Secretary