January 2008 Board Meeting
Present were Bill Cook, Gene McNeil, Dale Knowlton, Mike Gaul, Dominique Effray, Kevin Danby, and Dave Mayer. Absent Judie Sarff, who is recovering from back surgery.
Called to order by our Chairman, Bill Cook at 8:35 AM Jan 12th
Reviewed the Board Code of Conduct and Responsibilities in regards to confidentiality, followed by a reminder to treat e-mail between the board members as falling under those same confidentiality guidelines.
The board went immediately in executive session to discuss the manager’s salary and compensation package. Each member offered up a suggestion based on their research and perspective. Followed by discussions on Rimrock profitability, the performance, diligence, responsibilities, and other managerial qualities. Evaluated Kevin’s performance against his job duties and expectations. Motion by Bill for a salary adjustment and bonus. Second by Mike, motion carried.
Executive session adjourned and regular session resumed.
Planning. Kevin stated that there were only a few minor issues to report as there is not a lot of construction at this time of year. Dave suggested that the planning committee regroup or at least meet to refocus on their role in guiding members in complying with the covenants.
ATV. Last year was an improvement. No issues at the present.
Communications & Conflict. Bill brought up a letter from a member that had a bad experience at the handicap parking area. Gained an agreement to resolve the issue in a timely manner. We have a new member who has already tested the limits of our manager’s self control and patience and is nearing the point of exhausting his good will.
Planning. Dale will have the list to Kevin in time for the April Rattler. Which is certain to include a scramble at Lakewood?
Old Business. Kevin expressed his thanks to the McNeil family for their part in bringing high speed Internet access to the Rimrock campground area. The WiFi equipment is installed and he is working on member access and fees.
. Reviewed the 2007 budget. On the income side we had one of our best years mostly due to strong lot sales. Did a great job of controlling expenses and except for a few surprises, managed to stick to the budget. There was a windstorm that swept through doing some damage and creating a mess and the Health District and State DOH has reclassified us as a Group A water system and raised our licensing fee.
We are planning to leave the lot sale strategy the same as last year.
The cattle managed to clean up all the edible weeds and grass clippings. Had to put up a hot wire on the fence to keep them out of the tent area.
New Business. Reviewed and approved the 2008 proposed budget.
Took a final review of the 4 proposals on the absentee ballot and affirmed the board’s position on each item.
Charitable lot Donations. We have a request for 3 lots again this year to be auctioned off for the benefit of the following organizations.
Request by Dale, one lot to be auctioned off by the Othello Eagles in support of their selected charities.
Requested by Bill, one lot to be auctioned off in the support of the SIDS organization. Requested by Kevin, one lot to be auctioned off by the Ephrata Chamber of Commerce.
Lots given up for auction are usually ones acquired by deed back or they come from lower priced areas. Motion by Bill to give up 3 lots to the above charitable organizations, second by Gene, all in favor. Motion carried.
Manager’s Report: The new caretakers, Bruce and Lee came on board in November and have transitioned well into their new roles. They bring skills that will be put to good use at Rimrock.
There is a new realtor in town that is interested in dealing with Rimrock property.
Kevin reported that the board has been especially supportive this past year, a fact that has made his job a lot more enjoyable.
Good of the Order: We’d like to recognize Jon, our lawyer, who is calling it quits after 19 years guiding the board. He has extensive knowledge of Rimrock history and provided continuity necessary for the association.
Mike Wyman, an Ephrata lawyer has expressed an interest in extending his services to the board. We could contract with him on an as needed basis.
Dates and Calendar. Next meeting will be on Feb 24th for the annual meeting of the Rimrock Meadows Association.
Motion made by Dale to adjourn, second by Mike, all in favor. Motion carried.
Respectfully submitted
Dominique Effray
Secretary.