Rimrock Meadows Association
Director’s Meeting
Jan. 14^th 2006

Call to order: (9:05 AM) by Chairman, Jerry Cox.
Present: Bill Cook, Dale Knowlton, Kevin Danby, Carolyn Johnson, Jerry Cox, Dominique Effray, Gene McNeil, Jon Clark.
Unexcused absence: Curly Clark

Reviewed ‘Code of Conduct’ and ‘Confidentiality Policy’ Everyone understands the expectations and obligations of office. 

 Reviewed minutes of last meeting and went into Executive session to review manager’s compensation package. Reviewed. Motion by Bill second by Carolyn, to modify compensation package. Motion passed.
(Agenda modified to accommodate Bill)

Old Business:

Campground fee structure.

 - Challenge. How to implement the fees in the most straightforward fashion to avoid potential misunderstandings. Plan to continue to let members camp free at the unimproved sites and charge guests $15.00 per day. Members to pay $5.00 at the improved sites and guests to pay $20.00 per day. Charge a $2.00 dump fee at the new trailer dump station. Dale suggested we review fee structure at end of summer.

- The Tent Area presently has 9 designated spots, but can accommodate up to 30 tents on the holidays. Charge is by family unit. Discussion on how large a family unit aught to be, somewhere between 1 to 20 people? 

Cattle:

There is a possibility that Dave Billingsley could work out a deal with the Nature Conservancy to have his cows spend a few months at Rimrock this winter. Benefits the property in several ways as well as generating a few thousand dollars in cash.
Motion by Dale, second by Gene that we favor this bovine layover. All in favor.

 Committee Reports:

Planning:
- Kevin- All new structures permitted. Roy Downs has a pole building up.
- Yearly fall property inspection by Pete and Kevin postponed until spring to accommodate Pete’s schedule.

 ATV Rules:
- Dale passed out a proposal for the Board to review and comment on so he can have a final draft for the general membership to vote on in Feb.
- Kevin will check with the current availability of State gravel roads to ATV riders.
- Helmet rules don’t apply to Go-carts with roll bars.
- Ride responsibly!!!! 

Bill had a question about lot donations. Need to be a legit charitable org. has a registration number.

 Conflict Committee:

No issues.
- Will send Curly a letter asking him if he is still willing to participate or step down from the Board.

 Capital Projects:

Patio
– Kevin is looking at the feasibility of extending the roof of the change rooms to provide some cover for the extended barbeque area.

 Old business:

Campground Project

- Moving ahead with creating 24 improved sites. The PUD recommendation we put in a 600 amp service instead of the 400 amp service we were quoted with a pole mounted transformer in the vicinity of the camp host parking area. Mounted that way we eliminate the need to have the transformer in the middle of the improved sites. Electrical work estimated to cost more than expected, need to get a few more bids. Winter storage units will have to move before construction begins. We plan to make a tie in to the new 2” water line serving the tent area.
- The new septic system will have a 2500 gallon tank and 3500 sq. ft. of drain lines.
- Kevin reports that we now have all our permits and need cooperation from the weather to get project done by the end of March.

 New Business:

New candidates
– Board had an opportunity to interview Cliff Johns, the only board candidate who was able to attend. We thank him for taking time to meet with us.
- Board selected (by secret ballot) three candidates in the event it needs to vote any proxies at the annual meeting.
- Reviewed and approved proposed budget for 2006.
- Lots held by entities (non members) for resale. There are several organizations buying up Rimrock lots and selling them at inflated prices sometimes without informing the purchasers of all applicable covenants, bylaws and State and Federal reports, further, it is unclear whether the intent of these entities is limited to buying lots for resale, or perhaps buying a multitude of lots in an attempt to gain sufficient voting power to change the character of Rimrock. These “entities currently hold approximately 40 lots. In an effort to clarify voting rights so as to bring them into compliance with Article 2.8 of the Bylaws, which states “It is the intent of the Rimrock Meadows Association to maintain Rimrock Meadows as a community of individual owners and Members….”, a resolution was presented to the Board; “Resolve: That Lot Owners who are not “Individual Owners and Members” as defined in Article 2.8 of the Bylaws shall not have the right to vote their lots at the Annual Meeting or at any Special Meeting of Members; if adopted this resolution would be effective 1/01/05.  After full discussion, Carolyn moved that this resolution be adopted; this was seconded by Gene, and adopted unanimously.  

 Manager’s report:

Budget:
- Reviewed in detail the 2005 annual budget. Net income greater than expected due to unexpectedly strong lot sales. Resale of lots turned over to a sales agent, Trisha Bass.
- New lot sales continue to be handled by Kevin.
- Libby is working out great. 

Good of order:
Dates:
Next board meeting on May 6^th 2006

 Motion to adjourn by Dale.

 Respectfully submitted

Dominique Effray
Recording secretary.