January Board Meeting
Present were Bill
Cook, Gene McNeil, Dale Knowlton, Carolyn Johnson, Dominique Effray, Kevin
Danby, and Jon Clark. Absent were Curly Clark who is in Arizona and Judie Sarf
who had a schedule conflict.
Called to order by our Chairman, Bill Cook at 9:06 AM Jan 13th
Reviewed the Board code of conduct and responsibilities in regards to confidentiality, followed by a review of events and highlights of last year. Overall last year was a great year in terms of member use and lot sales.
The board went immediately in executive session to discuss the manager’s salary and compensation package. Reviewed information gathered from the Department of Labor and Industries, Labor Statistics and other independent sources on pay for similar and near similar managerial positions. Evaluated Kevin’s performance against his job duties and expectations. Motion by Gene for a 3% salary increase for the manager, second by Carolyn. Voting in favor, Bill and Dom, voting against, Dale. Motion Carried.
Executive session adjourned and regular session resumed.
Planning. Kevin stated that there was nothing to report as there is not a lot of construction at this time of year.
ATV. Bill confirmed that Curly would start conducting Saturday morning riders meetings with Dale as his backup.
Communications & Conflict. None that we know.
Old Business. Kevin received Sanford’s letter of apology so they will get a letter back reinstating their riding privileges and a reminder that they are on one year probation. Have yet to hear from the kids so they are still suspended from operating an ATV on RR property.
New addresses: If you haven’t been given a new address, you can get one from the County for a nominal $75.00 fee.
Phones. Phone hookup expenses vary depending on distance from existing service lines.
New Business. Pygmy Rabbits. If the newly introduced rabbits move onto your property, you have the choice of accepting them or requesting they be relocated. Contact the Department of Fish and Wildlife, they ask that you give them 30 days if you need to have some moved off your property.
Fire District 13 Contract. We have a contract with the Fire Department for coverage and training. They plan to survey our equipment in the spring and we may qualify for some of their surplus equipment.
Also looking at annexation into the Fire District, costs would be in the form of a line item on your tax bill equal to $0.90 per $1000.00 of assessed property value.
Charitable lot Donations. We have a request for 3 lots this year to be auctioned off for the benefit of the following organizations.
Request by Dale, one lot to be auctioned off by the Othello Eagles in support of their selected charities.
Requested by Bill, one lot to be auctioned off in the support of the SIDS organization. Requested by Kevin, one lot to be auctioned off by the Ephrata Chamber of Commerce.
Lots given up for auction are usually ones acquired by deed back or they come from lower priced areas. Motion by Dale to give up 3 lots to the above charitable organizations, second by Gene, all in favor. Motion carried.
Board Candidates. Gene expressed an interest in not running for reelection. Fortunately we were able to change his mind on the issue. By secret ballot, the board selected 4 candidates in the event the board was asked to vote some proxies.
Budget. Reviewed 2006 budget and proposed 2007 budget. Motion by Dale to accept the 2007 budget as presented, second by Carolyn, all in favor. Motion carried.
Annual Meeting Documents. No change to ATV /ORV advisory vote. Motion by Dale to accept the reviewed annual documents, second by Carolyn, all in favor. Motion carried.
Manager’s Report: The winter storm that took out the power led to the demise of one of our oldest computer and needed to be replaced.
Kevin and Roy spent a couple of days doing a thorough check of all member lots looking to asses damage to structures and RVs. Notified those that had sustained wind damage.
Kevin has noticed an increased demand on the laundry equipment and an interest in a quiet room for TV and video watching.
Back gate is closed off for the winter. We have not had any break-ins to date. Will look into cleaning up the basketball / tennis court. Still working on getting a defibrillator.
Good of the Order: We need to dust off the long term planning goals we identified a few years ago (with the help of the new board members). In conjunction with that maybe create a Capital Improvement Fund.
Dale has volunteered to become the new Activities Chairman. He has already begun to consider events like Hay rides, Casino Night and other group activities. Send him your ideas and suggestions.
Dates and
Calendar. Next meeting of the board has not been set.
Motion made by Carolyn to adjourn, second by Bill, all in favor. Motion carried.
Respectfully submitted
Dominique Effray
Secretary.