October Board Meeting
Present were Bill Cook, Gene McNeil, Dale Knowlton, Mike Gaul, Dominique Effray, Kevin Danby, Judie Sarff and Dave Mayer.
Called to order by our Chairman, Bill Cook at 9:05 AM Oct 6th
Reviewed the Board code of conduct and responsibilities in regards to confidentiality, followed by a review of events and highlights of this past summer season. Overall it was quieter and less busy than last year in terms of member use. Lot sales went well and we reached our goal early. We only had one fire, no injuries and almost no ATV complaints.
Introduction of Shane Heston, Fire Chief, Grant County District 13.
Presently provides fire protection to Rimrock property on contract for $5700.00 per year. The edge of RR property is about 6.5 miles from nearest response center. Ideally the fire protection station would be within 5 miles. Shane brought some Aerial maps of the county and location of fire stations and boundaries of coverage.
If we pursue annexation into District 13, we would need the approval of the commissioners before we could make the next move. Then we would be advised to build our own station on RR consisting of simply a building having 2 bays with 14 ft. doors. Basically a secure place for the Fire District to house their equipment. This would place two “fire trucks” conveniently close at hand. Shane will provide Kevin with the building specs.
Cost to RR will be $3000.00 plus the cost of the Fire Station building. Cost to members will be $0.50 per $1000.00 property value per year.
Planning. - One individual exceeded the 180 day stay rule, has received a letter reminder and is in the process of finding permanent lodging elsewhere. We need a better way to alert our members of upcoming events, (bigger signs, better placed?). Yearly inspection not done to date. We need to start holding members accountable to the covenants they signed on to.
ATV. - One person talked to and will get a letter per ATV policy.
Communications & Conflict. - Some members have asked that we have someone in management around the clubhouse on the weekends to deal with problems and questions that come up. The board remains focused on addressing the issues and projects that benefit the membership at large rather than those that are only of importance to a few.
Activities. – Dale has a whole list of activities that will go out with the notice for the annual meeting. Presently scheduled for Feb. 24th 2008.
Old Business. – Manufactured homes will again be up for a vote in Feb. If anyone has a suggestion for modifying the existing proposal please contact Kevin. There are concerns around the use of the facilities by family groups. Some don’t clean up after themselves, others monopolize the kitchen; some groups are larger than what we can comfortably accommodate.
Motion by Dave that we limit the family group size to 50, charge a $200.00 use fee and a $300.00 refundable cleanup fee, not permit on holiday weekends, and limit to 4 groups for the summer. Second by Judie, motion carried.
New internet connection installed and running. Very fast 4 Megs down 2megs up. Cost to install $1200.00 with a monthly fee of $80.00 per month. Wi-fi next.
New Business. – All of our allotment of lots for next year is spoken for already. Should we give the existing members any preferential treatment for the purchase of additional lots?
Motion by Dave that we allow members preference to purchase up to 2 adjacent lots or 1 non adjacent lot for a maximum of 2 lots. New members may make an initial purchase of a max of 2 lots. Second by Judie, motion carried.
For 2008 the minimum price of lots will be $4500.00. Lot sales revenue target of $130000.00.
Should we give members a price break on the purchase of additional lots?
Motion by Dave to allow members a 10% discount on the purchase of an adjacent lot. Second by Dom, motion carried.
Kevin interviewed 6 teams for the caretaker positions. Thinks he has a winning pair that can start in later this month.
Budget. – Reviewed the budget. Expenses in line and income stronger due to favorable lot sales.
Need to start planning for the pool replacement and all that entails.
The lawn tractor is on its last legs and needs a total rebuild or replacement. Motion by Judie to purchase new John Deer. Second by Dale, motion carried.
Manager’s report. – Non profit board members not included in new ruling from the Employment Security Dept. Dave Billingsley has approval from the Nature Conservancy to graze up to 250 cows on RR from October to December. Covered the off season work list which includes training of new caretakers.
Good of the Order. – Having volunteers to help with serving at the pot luck helped in getting everyone through the more quickly, lessening the wait time for the latecomers. Thanks to all that helped.
Next board meeting on Jan.12
Motion by Dale to adjourn, second by Dave, motion carried.